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For those who wish to participate in face-to-face sessions

In addition to online sessions, some hybrid sessions including face-to-face format will be held at the Tsukuba Conference 2021 while taking measures to prevent the spread of COVID-19.
If you wish to participate in the hybrid sessions on-site (face-to-face ), please confirm the following information and register only if you agree to them.

1. Conditions for refraining from face-to-face participation

If any of the following applies to you, please do NOT participate in the face-to-face session.

  • If you are found to be positive for COVID-19.
  • If you have had close contact with a person who has tested positive for COVID-19.
  • If there is a person who is suspected of being infected with COVID-19 in a family member living together or someone close to you.
  • If you have had a fever or other symptoms within the past 14 days (a fever is defined as a body temperature of 37.5 degrees Celsius or higher)
  • If you have a fever on the session day, or if your body temperature is higher than usual, or if you do not feel well (e.g., if you have symptoms such as a cough, sore throat, or taste disorder)
  • In the past 14 days, if you have traveled to a country or region where the Japanese government has imposed entry restrictions or required a period of observation after entry, or if you have had close contact with a person living in such a country or region.
2. Request for cooperation in measures to prevent the spread of COVID-19

Please register for face-to-face participation only if you can cooperate with the following matters.

  • Please do basic health check and measure body temperature before you come to the venue and if you have a fever (body temperature of 37.5 degrees Celsius or higher) or if you are not feeling well, please cancel the face-to-face participation.
  • Please cooperate with the body temperature measurement at the entrance of the venue and withdraw from the venue if a fever is observed.
  • Please wear a mask when you come to the venue. Cough etiquette, frequent hand washing, and hand disinfection are required.
  • Please maintain a social distance of 2 meters wherever possible (or at least 1 meter) in the conference facility.
  • Please cooperate with the registration of the COVID-19 contact confirming application "COCOA" and "Ibaraki Amabie-chan".
  • If any of the participants is found to be positive for COVID-19, the contact information of the face-to-face participants may be provided to public institutions such as the public health center upon request in order to prevent the spread of the infection.
  • Please follow all other measures and instructions given by the organizer to prevent infection.
3.【Reference】Measure to be taken by the organizer

The organizer will take the following measures to prevent the spread of COVID-19 in the management of the Tsukuba Conference 2021.

  • The seating capacity of the conference room should be less than half of the capacity.
  • Set up the rooms and guide the participants so that social distancing is maintained.
  • Disinfect desks and equipment.
  • Ventilate the room.
  • Operation staff should also measure body temperature, disinfect their hands and wear masks before working. Those who fall under conditions listed in the “1 Conditions for refraining from face-to-face participation”, they will not engage in work at face-to-face venues.





  • 新型コロナウィルス感染症の陽性と判明した場合
  • 新型コロナウィルス感染症の陽性と判明した方との濃厚接触がある場合
  • 同居家族や身近な人に感染を疑われる方がいる場合
  • 過去14日以内に発熱等の症状があった場合(発熱は体温37.5度を目安とする)
  • 当日発熱ないし普段より体温が高い、体調不良がある場合(例:咳・咽頭痛、味覚障害等の症状がある場合)
  • 過去14日以内に、政府から入国制限、入国後の観察期間を必要とされている国・地域への渡航または当該在住者との濃厚接触がある場合


  • 来場前の基本的な健康確認と体温計測を行い、発熱(体温37.5度を目安とする)や体調不良の場合は、来場をお取りやめください。
  • 会場入口での体温計測にご協力いただき、発熱が認められた場合には、会場での参加をご辞退ください。
  • 必ずマスクを着用して来場ください。咳エチケット、こまめな手洗い・手指の消毒をお願いします。
  • 会議施設内におけるソーシャルディスタンスの確保(できるだけ2m。最低1m)にご協力ください。
  • 新型コロナウィルス接触確認アプリ「COCOA」及び「いばらきアマビエちゃん」の登録にご協力ください。
  • 参加者の中に新型コロナウィルス感染症の陽性者がいたと判明した場合には、感染拡大防止のため、対面参加者の連絡先情報を、保健所等の公的機関の要請に応じて提供することがありますのでご了承願います。
  • その他、感染防止のために主催者が決めた措置や主催者からの指示を守ってください。
  • 会議室の収容率は定員の半分以下にします。
  • ソーシャルディスタンスを確保した設営や誘導をします。
  • 机や機器などの消毒をします。
  • 換気を行います。
  • 運営関係者も、検温・手指の消毒・マスク着用のうえ作業に従事します。前掲の1「対面参加を見合わせて頂く事項」に該当する者は会場内での業務には従事しません。